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Privacy Policy

This privacy policy is assigned to our website; www.smbhr.co.uk and served by SMB HR and governs the privacy of its users who choose to use it. It explains how we comply with the GDPR (General Data Protection Regulation)

 

This policy aims to explain how our website may affect your privacy and personal details, including how we process, collect, manage and store those details and how your rights under the GDPR are adhered to.

 It will also explain the use of cookies or software, advertising or commercial sponsorship from third parties where relevant and the download of any documents, files or software made available to you (if any) on this website.

We are committed to being transparent about the data we collect and use and how we meet data protection obligations.

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This website complies with the GDPR (General Data Protection Regulation) 2016/679 (GDPR) which came into effect 25th May 2018.

What types of data might we gather from our website?

The following information may be collected:

  • Name

  • Email address

  • Demographic information, such as postcode and preferences

  • Website usage data

  • Business Names

  • Other information relevant to client enquiries

 

How we use this data

Collecting this data helps us to contact you in response to a specific enquiry, understand what you are looking for from our business and enable us to deliver improved products and services. This information is collected when you contact us via our online enquiry and will include some related personal details including your name and email address plus any comments you may volunteer.

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We will never lease, distribute or sell your personal information to third parties unless we have your permission, or the law requires us to. Any personal information we hold about you is stored and processed under our data protection policy, in line with the GDPR 2016/679

Your data will not be transferred to countries outside the European Economic Area.

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How long do we hold your data?

We will hold your data for the duration of 12 months.

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How does we protect your data?

SMB HR takes the security of your data seriously and have internal policies and controls in place to try to ensure that your data is not lost, accidentally destroyed, misused or disclosed, and is not accessed except by its employees in the performance of their duties.

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Where we engage with third parties to process personal data on its behalf, they do so on the basis of written instructions, are under a duty of confidentiality and are obliged to implement appropriate technical and organisational measures to ensure the security of data.

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Your rights

As a data subject, you have a number of rights, which include:

  • accessing and obtaining a copy of your data on request;

  • require us to change incorrect or incomplete data;

  • require us to delete or stop processing your data, for example where the data is no longer necessary for the purposes of processing;

  • object to the processing of your data where SMB HR is relying on its legitimate interests as the legal ground for processing; and

  • ask us to stop processing data for a period if data is inaccurate or there is a dispute about whether or not your interests override our legitimate grounds for processing data.
     

If you would like to exercise any of these rights, or make a subject access request, please contact Stacey Boatman on 07809 749 453.  

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If you believe that SMB HR has not complied with your data protection rights, you can complain to the Information Commissioner (ICO).

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Data Portability

You have the right to receive some of your data in a portable and reusable format.

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Data rectification

If you believe that we hold incorrect or incomplete information about you, please let us know and we will correct it.

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Data deletion

We will retain your information for the period required to fulfil the purposes set out in this Policy and when there is a legal obligation to do so.

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Objection

You have the right to object to the use of your data for direct marketing purposes at any time. You may consider that you have reasons to object to the use of your data when such use is based on our legitimate interests as explained in this Policy. Before using your data for our business interests, we have balanced these interests against your rights and freedoms; however, if you consider that you have grounds to object to the use of your data, you can explain to us your particular situation so we can individually review your request.

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Withdrawing consent

When we rely on your consent to process your personal data), you have the right to withdraw your consent at any time. We will respect your choice and stop further processing your data; however, any use of your data before you withdraw consent will not be affected.

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Security

We will always hold your information securely. To prevent unauthorised disclosure or access to your information, we have implemented physical and electronic security safeguards.

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Use of Cookies

This website uses cookies to better the users experience while visiting the website. As required by legislation, where applicable this website uses a cookie control system, allowing the user to give explicit permission or to deny the use of/saving of cookies on their computer/device.

 

What are cookies?

Cookies are small files saved to the user's computer’s hard drive that track, save and store information about the user's interactions and usage of the website. This allows the website, through its server to provide the users with a tailored experience within this website.

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If you wish to deny the use and saving of cookies from this website on to your computer’s hard drive please take necessary steps within your web browsers security settings to block all cookies from this website and external serving vendors.

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We may use cookies to:

  • Analyse our web traffic using an analytics package. ​ Aggregated usage data helps us improve the website structure, design, content and functions.

  • Identify whether you are signed in to our website. ​A cookie allows us to check whether you are signed in to the site.

  • Test content on our website. ​For example, 50% of our users might see one piece of content, the other 50% a different piece of content.

  • Store information about your preferences. ​ The website can then present you with information you will find more relevant and interesting.

  • To recognise when you return to our website. ​We may show your relevant content or provide functionality you used previously.

Cookies do not provide us with access to your computer or any information about you, other than that which you choose to share with us.

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Website Visitor Tracking

This website uses tracking software to monitor its visitors to better understand how they use it. The software will save a cookie to your computer’s hard drive in order to track and monitor your engagement and usage of the website, but will not store, save or collect personal information.

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Downloads & Media Files

Any downloadable documents, files or media made available on this website are provided to users at their own risk. While all precautions have been undertaken to ensure only genuine downloads are available users are advised to verify their authenticity using third party antivirus software or similar applications.

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We accept no responsibility for third party downloads or downloads provided by external third-party websites and advise users to verify their authenticity using third party antivirus software or similar applications.

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Contact & Communication With us

Users contacting us through this website do so at their own discretion and provide any such personal details requested at their own risk. Your personal information is kept private and stored securely until a time it is no longer required or has no use.

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Where we have clearly stated and made you aware of the fact, and where you have given your express permission, we may use your details to send you products/services information through a mailing list system or similar marketing tools. This is done in accordance with the regulations named in 'The policy' above.

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External Website Links & Third Parties

Although we only look to include quality, safe and relevant external links, users are advised to adopt a policy of caution before clicking any external web links mentioned throughout this website. (External links are clickable text / banner / image links to other websites.

 

Shortened URLs

URL shortening is a technique used on the web to shorten URLs (Uniform Resource Locators) to something substantially shorter. This technique is especially used in social media and looks similar to this (example: https://goo.gl/6TkzX3). Users should take caution before clicking on shortened URL links and verify their authenticity before proceeding.

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We cannot guarantee or verify the contents of any externally linked website despite our best efforts.

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Users should therefore note they click on external links at their own risk and we cannot be held liable for any damages or implications caused by visiting any external links mentioned.

Data Breaches

We will aim to report any unlawful data breach of this website’s database or the database(s) of any of our third-party data processors to any and all relevant persons and authorities within 72 hours of the breach if it is apparent that personal data stored in an identifiable manner has been stolen.

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Data Controller

This privacy policy may change from time to time in line with legislation or industry developments. We will not explicitly inform our clients or website users of these changes. Instead, we recommend that you check this page occasionally for any possible changes.

 

SMB HR

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